13 Ways to Simplify via ZenHabits.com

13 small things to simplify your workday

“Do the difficult things while they are easy and do the great things while they are small. A journey of a thousand miles must begin with a single step.” ~Lao Tzu

One of the best things I did when I decided to simplify my life was to simplify my workday — first at my day job and later, by quitting my day job, in the work I do now as a writer and entrepreneur.
I’ve eliminated most of the routine, boring, administrative tasks with a few simple principles.
These days, I have eliminated the non-essentials, and can focus on what I truly love: creating.
Not everyone can make such drastic steps toward simplicity, but if you have some control over your workday, you can do a few small things that will simplify things greatly.
If you don’t have control, or if you find yourself thinking, “I can’t do these things”, I’d start to ask why not? Is it possible to change things, if not today then over the long term? I found that often I thought something wasn’t possible (working from home, for example), but in the long run they were.
You don’t need to do all of these things — pick just one, and try it. Then try another and see if it works. Experiment to find what works for you.
And enjoy the simple work life.
1. Start early. Going into work early was one of my favorite tricks — it was quiet, before the phones and chatter and meetings started, and I could get a lot of work done in peace. By the time everyone else was getting started, I’d gotten two or three big tasks checked off.
2. Limit your hours. It’s ironic, because so many people work long hours and think they’re getting more done and being more productive. But they’re throwing brute hours at the problem. Instead, cut back on your hours and set a limit — say 6 or 7 hours a day — and get your most essential work done within that limit. If you know you’re only working 6 hours today, you’ll be sure to get the important tasks done first and waste less time. Limits force you to be effective.
3. Make a short list. Make a long list of all the tasks you need to do … then make a short list of 1-3 things you really want to get done. Choose so that, if you got only these tasks done, you’d be proud of what you did today. Start with the most important task, before checking email or reading online.
4. Batch distractions. What are your common distractions? Perhaps things like email, reading blogs, Twitter or another social network? Set a time for these, preferably later in the day: say, from 3-4 p.m. Don’t do the distractions before then. By grouping them all into one time period, you allow yourself to do other work first, but still get in your distraction time. Another approach might be to do them for 10 minutes at the end of each hour — but stick to that 10-minute limit!
5. Write shorter emails. If email takes up a lot of your day, the simple change of limiting yourself to 3-4 sentences per email will make a big difference. First, it’ll drastically shorten the time it takes to write or respond to emails. And second, it’ll shorten responses to your emails, which means you’ll spend less time reading email.
6. Limit meetings. The fewer the better. Some top Google executives just do 5-minute meetings — anyone who attends these meetings had better be prepared, and concise. If you can get out of meetings and just get the notes, or find an alternative way to communicate, it could save you hours per week.
7. Automate. The fewer repetitive and routine tasks you have to do, the more time you’ll free up for creating and important work. So automate wherever possible: have people fill things out electronically, or get info from your website instead of emailing or calling you, or use a service that automatically processes payments or ships your product, and so on.
8. Eliminate paperwork. I used to deal with a lot of paperwork, and even then I knew it was a waste of my time. If businesses and organizations could have paperwork filled out electronically, it would save a lot of paper, copying, filing, and duplicate effort. Whenever possible, eliminate paperwork in favor of digital. This might be more of a long-term move.
9. Clear your desk. This can be done in a few minutes. Clear everything off the top of your desk. Only put back a few essential items. Everything else should be: filed, given to the appropriate person, given a permanent spot in a drawer, or trashed/recycled. Make quick decisions and then get back to work.
10. Get away. If you can get out of your office, you can find a peaceful spot where you can focus on important work. Find a spot where you can work, turn off the Internet and do your work, and then turn the Internet back on so you can email or upload it to the appropriate spot. Working from home is a good option here. The more you can do this (it might be once a week, or an hour a day, or half of every workday), the better.
11. Take breathing breaks. Every 15-20 minutes, get up from your desk, and take a breathing break. It could be simply walking around the office, saying hi to someone, or even better, getting outside to get some fresh air. Walk around, get your blood circulating, perhaps massage your neck and shoulders if you feel tension. Do some pushups if you want to get fitter. When you get back to work, remind yourself what you want to be working on, and clear away all distractions.
12. Practice a focus ritual. Every hour or two, do a refocus ritual. This only takes a minute or two. You might start it by closing down your browser and maybe other open applications, and maybe even take a walk for a couple of minutes to clear your head and get your blood circulating. Then return to your list of Most Important Tasks and figure out what you need to accomplish next. Before you check email again or go back online, work on that important task for as long as you can. Repeat this refocus ritual throughout the day, to bring yourself back. It’s also nice to take some nice deep breaths to focus yourself back on the present. More focus rituals.
13. Schedule big blocks of creative time. Not everyone can do this, but when possible, put a big block of 3-4 hours in your schedule for creating or doing other important work. Make this time inviolate, and don’t allow meetings or other things to be scheduled during this time. Be ruthless about clearing distractions and doing the work you love during these blocks, taking breathing breaks as necessary. Rejoice in your creativity.

Whiners,Gossipers, and Complainers Take Heed!

My father in law just gave my wife and I one of those rubber wrist bands–Like the Lance Armstrong “Live Strong” ones of a few years ago.

This one is purple and has a whole different purpose!

The idea is to use it as a queuing device to quit complaining, sniveling, and whining about life–Every time you complain, you must snap or change the band to the other arm.

My wristband is already stretched out and worn….Boo Hoo/Waa Waa!

The website for instructions and ordering is:  www.aComplaintFreeWorld.org

The results are AWESOME….and we are having a ball “catching” both ourselves and each other complaining.

I see this working on the same Toastmaster Principle of beginning to catch your own and others non-fluencies such as “um”s, “and’s”,  ”uh’s”, and “ya knows”.

Funny how something this simple can break a poisonous habit of gossip, negativity, and permeating pessimism.

Go for it….this a brilliant and easy way to make a fundamental life change for the New Year!

Og Mandino Wisdom

1. Good habits are the key to all success… I will form good habits and become the slave of my habits.
2. I will greet each day with love in my heart…I will decide to love.
3. I will persist until I succeed… Each failure increases opportunity of success. I will not allow yesterday’s success to lull me into complacency.
4. I am nature’s greatest miracle… there is no one like me, with unlimited potential, unique, and always improving my manners and grace.
5. I will live this day as if it were my last… I will not waste a moment on yesterday’s errors, doubts, failures, or procrastination.
6. Today I will be the master of my emotions… I will bring my” weather” with me, of joy and happiness. I will face my fears head-on.
7. I will laugh at the world…. I will remember that mistakes are short lived, will pass, and therefore arrive at a new perspective.
8. I will multiply my value 100 times… I will set daily, weekly, monthly and a yearly goals. I will aim high and surpass my own deeds.
9. I will act now… Action is to food and drink that will nourish my success.
10. I will pray every day for guidance… I will not seek for worldly goods, but rather a long-term perspective that values people and relationships.

My father Bob really loved this guy…. and now I understand why… he’s got a lot of cool stuff.   My dad gave me the Greatest Salesman in college, but I never bothered to read it.  We should learn to listen or parents and obey them.