TIME MANAGEMENT AND THE 80/20 RULE

Time management—

We all possess valuable resources, but none is trickier or more valuable than time.  Managing your time is THE key skill set in managing your life.  Show me what you do with your time and I’ll show you what your value system is all about. When leveraging time you will utilize and expand on core strength.  If you can manage your time well you can accomplish almost anything.  Using time incrementally, methodically, and strategically will help you stay on track and achieve your life priorities.

Personal productivity is only as limited as your proper use of time.  Wise use of time maximizes and leverages all resources and helps you achieve your goals, objectives, and priorities.  Good time management allows you to plan ahead and to use your purpose and passion with laser focus—nothing becomes impossible.  Your productivity, as you leverage your passion through good time management, increases exponentially resulting in compelling accomplishment.

“Plan your work, then work your plan” is a great axiom.  The “work your plan” part has to do with time management.  Planning is great, but is useless without execution.  Time management is all about the execution of your plans, goals, passions, and objectives.

Time management can be leveraged through productivity systems and good planning.

The 80-20 rule is evidence of this…. You accomplish about 80% of your results from 20% of your work.  The key here is to find your personal “prime time” then leverage that time in the most productive way possible.  To schedule around your 20% “prime time”, where you are most productive and efficient is the key to leveraging time, productivity, and accomplishment. For most people their prime time is in the morning.  This is the time to get all of your core work accomplished.  This key time is to be secured and set aside as the valuable commodity it truly is. Prime work time should be scheduled on a daily basis and should have compelling content at its core. Planning, goal setting, reviewing, communicating, executing initiatives, key meetings, key document creation, and much more are all the key elements of utilizing your prime time window.

Procrastination and its opposite  workaholism are both dysfunction to avoid.  Our society allows for both to its detriment.  It takes discipline and self control to avoid the dysfunction of workaholism and over commitment and the sickness and the result they produce. The same can be said of procrastination—we are to avoid it like the plague. It all starts with analysis and admission and truly owning our own poor habits.

The idea here is to have a balanced life. This begins with healthy relationships and healthy personal spirit.  Living your life in balance and alignment starts with living your priorities.  The piece and congruity that results is compelling.  A life lived well, living your priorities, and being able to have fun productivity that energizes you is a compelling work style/lifestyle.

The Covey idea of sharpening your saw and resting so you can work more efficiently is the key.  A life lived in balance with family, work, community, friendships, and personal fulfillment is truly a productive life.

It all starts at time management, personal discipline, and self-control.  Just do it.

Time management is—

The definition of Time management is a set of skills, tools, and systems that work together to help you get more value out of your time and leverage it to accomplish what you want.

Learning time management will do the following:

1. Give a personal definition of time management, and how you can use it
2. Help you know the signs that you’re off-track
3. Help you know the signs that you are on the right track
4. Help you know what your focus should be on

You know you’re on the right track when—

1. Your customers, boss, family and peers praise your accomplishments.
2. You meet your sales, personal, or family goals and have a positive performance
3. You are often considered for additional responsibility and special projects.
4. You feel good about your work and family and are energized by them.

You know you’re off-track, when—

1. You’re working really hard, and little is being accomplished
2. You’re not meeting your sales, personal, business, or family goals
3. People around you complain about you
4. You’re the only one who seems to think you’re doing a great job.
5. You’re always putting out fires
6. You’re spending a lot of his time socializing and complaining

Eight most common time wasters—

1. Lack of planning
2. Lack of priorities
3. Over commitment
4. Management by crisis
5. Haste
6. Paperwork and reading e-mail
7. Routine tasks
8. The telephone

How to combat procrastination—

1. Accept that procrastination is common, and that you are not unique
2. Fearing failure is absolutely normal… we often procrastinate because we fear failure
3. If you find you tend to procrastinate in certain situations… face them head on
4. Never choose low priority work in front of high priority work
5. Control your socializing at work
6. Schedule start time as well, as the finished time for your work being planned
7. Adopt single handling thinking. Touch it wants.  You’ll pick up one job only and only put it down when it’s finished. Multitasking is a myth…

We should focus on activities that—

1. Contribute to your customer,  family, stakeholders success and satisfaction
2. Booster personal productivity and performance
3. Support your family or organization’s strategic vision and goals

Time management tips—

1. Know and use your calendar or Daytimer
2. Prioritize demands on your time
3. Keep your priority list in front of you
4. Keep checking your progress with time management.
5. Stockpile work or questions, and to schedule says its time work on them.  Only work on things in your scheduled to do so.
6. Seek support when you need it— delegate
7. Develop techniques that help you when in a unique situation
8. Pick a morning or an evening to work when no one is around and get organized.  Order creates less stress and helps focus
9. Spend a few minutes at the end of the day putting everything in its home base and getting ready for the next day.  Remember… trash it, act on it, refer it, or file it away.

10.  Keep yourself motivated.

More tips for time management—

Making a commitment that you’ll measure time more efficiently to be the best promise you ever make to yourself.  In the long run, you’ll be glad you did.  Here are some tips that may help to some move your way to a little more time efficient life.  You may even find that after you get the hang of it, you’ll have more free time!!

1. Manage your availability— in which coworkers know when you are available to help them and when you’re not.
2. Learn to prioritize—one of the most important things you can do in your search for more time. Prioritize your commitments.  If you belong to any organizations that are turned into obligations, just give up your membership.  There is not enough time to spend on doing things which aren’t that important to you.
3. Make all your calls in the morning—this is when people are most likely to be available.  Then, block off the rest of your day on interrupted work.
4. Schedule time every week to take care of your filing—take time every week to get your filing done and keep up the organizing and purging of your files.  This will go a long way to help you stay on top of your job responsibility.  The get and stay organized.
5. Create an activity log—keep a detailed personal activity log for several days to determine how you’re actually using your time.  See where you’re spending too much and not enough time.
6. Control your busywork—it’s not always easy to admit that sometimes we allow ourselves to get immersed in busywork.  Focus on the job at hand and don’t let meaningless tasks consume your precious time.
7. Create a system for yourself—no one knows your schedule better than you do.  Incorporate simple and effective systems in your life that help you do what must be done on a daily basis so that you actually can get things accomplished.  Get a routine and form positive habits.
8. Don’t bite off more than you can chew—break up big projects into manageable pieces.  Divide your projects and concentrate on one part at a time. Gradual progress and growth is the best practice.
9. Never forced the finishing of a project, if it can be helped—there’s no point in force yourself to finish a job when you’re not making any headway.  Switch to another project in the new challenge will refresh and renew your mind so that you can return to the original job.   You will then feel ready to complete it.

10.  Plan ahead—this tip will eliminate the procrastination and ensure higher productivity.  Estimate how long a job will take.  Then at about one third more time.  Then count the number of days back from the deadline, and set that as your defining starting point…Hot tip!

11.  .Learn what is urgent, versus what is important—there is a tremendous difference.  Too often we respond to the urgent and forfeit the necessary.  In other words, things that demand our media attention usurp what is necessary.  By contrast, important tasks might not require an instant response, but they necessitate important activities that will keep you on track in achieving your goals. Be wary of the Tyranny of the Urgent!

12.  Under promise and over deliver—this is a very old axiom, but nonetheless very true.  Never promised too much; you’re more likely to disappoint people.  Instead, with all things, under promise and over deliver.  People will be pleasantly surprised when you’re done more than originally planned.

Five ways to improve productivity—

There is so much happening and less and less time to handle of all these days. Learning how to increase your productivity could give you the edge you need to get it all done.  The idea of getting it all done is nebulous at best.

Do we ever truly get it all done?

To think that we could have it completely whipped is a fallacy and a dangerous life paradigm.  Could you get at least some of it done?  It is possible…. here are a few ways and strategies that can increase your productivity:

1. Schedule your time for work—be consistent.  Don’t do personal things in your schedule to work.  Make it to do list and prioritize your tasks.  A list is often more effective for those of us need to consult a reference or see it in writing.  When you’ve completed a task, cross off your list.  You get a real sense of completion in satisfaction as you see your list getting shorter and shorter.
2. Do the most difficult, time-consuming, least favorite jobs first— do the first things first.  Do the hardest task at hand when you have the most energy and motivation to tackle the project.  If you tackle the toughest job first, the rest of your tasks will seem that much easier.
3. Do not allow yourself to get interrupted by other people’s emergencies or drama—be able to say No.  Learn to have boundaries.  Learn to say no and a polite but firm way.  Be professional, kind and understanding, but also be ready to use the most famous boundary word of them all: NO.
4. Organize your files—set up the system right from the beginning.  Don’t reinvent the wheel.  Use a Daytimer for scheduling. Have a 31 day and 12 month filing system. You can have technology, but don’t let technology have you. Do not reinvent the wheel.  An ordered space will allow you to be less stressed.
   1. Organize your workspace—the better organized and efficient your workspace, the more efficient you will be in time management.  The time it takes you to search through out all your piles of paper or to remember where you put that file could be spent in working on new projects.  Put the things you use most on your desktop and always put them back in the same place when you’re done.  Keep a file organizer on your desk for current projects, so they are always at your finger tips.  Have clearly delineated places for everything.

My Dad Bob—Died 6 Years ago Valentines Day

I am realizing that the pain of missing a loved one transforms with time. I actually relish remembering my father Bob–one of the Greatest Generation who impacted my life with his love for God, people, and nature.

Valentines Day is becoming a joy in rememberance of the love, fellowship, and good times we enjoyed with my earthly father, Bob Hammond. He was the sweetest guy who really “Got it” when it came to thankfulness and gratitude. He was always and eternally grateful for all the “nice occasions” he was experiencing by the grace of God. He always gave God all the credit….faithful, thankful, joyful, and prayerful…in all things.
I still find myself wondering why i am reacting or acting as he would have in given circumstances. Help!—I am becoming my dad!….both good, bad, and the ugly. At the end of the day my hope is in the resurrection at the end of days when Jesus calls us home and we have eternity to get caught up. this hope is a driving force to live and love and to go forward—even in grief. This Great Gathering is more than beyond what I can conceive in my puny brain–so I am forced to trust, believe and have faith in the word and the Author, Perfecter, and Finisher of my faith.
See you soon dad and Abba Father God.
Scott

The $1.50 Hot Date at Cost Co

What kind of life do I have when the highlight of my week is a date with my wife at Costco?

With 9 kids, you can imagine it’s difficult to have any quality time to talk, reflect, communicate, or simply get on the same page with your spouse. My premise here is to show just how spending time together, no matter where it is, is the key to a great marriage.
I’ll tell you about the story of our Costco date, the benefits of our time away, and the satisfaction it brings me to be with my wife.

We start with a list. We must do an inventory of what we need to buy at Costco—paper products, cereal, refried beans, milk, eggs, frozen items, etc. etc..

Then comes the drive, where we catch up with on the week’s activities and just generally talk about life.
Here is where we set the stage for some time of good communication and quality time together.

Going into Costco is always fun, as there are several regulars who are colorful, wonderful, and friendly.
I do have to pull myself away from the high-definition televisions that my wife will not let me own.
We inevitably see other couples on their Costco date as well.

One of the highlights is the tasty samples, and of course looking for the great deal.
I just found some really cool Docker sweats for only nine dollars!

We grab our food at the food court, where Judy always asks about our kids and if indeed we’re on another date. We say yes, of course, and exchange pleasantries.

Now comes the time to carefully load up our catch and drive to the selected spot of the day to enjoy our quiet dinner-a sumptuous repast par excellent!
Here’s where we talk about the deeper things; kids, goals, schedules, God, the upcoming week, and life in general.

Time for the drive home. Sometimes we stop at Starbucks, which always is a great way to end a Costco run. We get home now, and the kids unload the Costco booty and are delighted to see stuff that they wanted. And we needed.

I discover that I do have a life when the highlight of my week is a Costco run/date with my wife.
Life is good. When I have time away with my best friend to shop, have dinner, go to Starbucks, and just have fun.

What am I lacking at this time?
Nothing.

THE THANKSGIVING TOP 10

Top 1o Reasons for me to give thanks on Thanksgiving:

1. God-The Relationship vs. the Religion
2. My wife Joni–Best Friend and lover
3. My 9 kids and their significant others
4. Our extended Family-Yes, even the In-Laws!
5. Church Family-Locally and all over the Earth
6. Our Humboldt Community-Business and Networks
7. My Job–Nice to have these days…
8. Having Vision/Mission/Passion-Desire and Focus and positive ambitions.
9. Health, Well-being, Joyfulness–The usual
10. You–Known or never met-You are loved…

Happy Thanksgiving!

Best,

Scott hammond

Leadership and 5 Secrets of Legacy

Leadership means many things to many people…I think it means being proactive… being the first:

• Taking the initiative
• Setting the standard
• Managing
• Planning
• Resourcing
• Identifying vision, goals and priorities
• A good leader takes responsibility and says” the buck stops here”.
• Leaders show the way and model by example what they’re trying to accomplish.
• Leaders press on and press in, and they run counter to the culture of convenience… they refuse to get stuck in the “bright and shiny objects”, diversions, and side eddies of our culture.
• Leaders strain and strive with intentionality and energy to build relationships and create a legacy and heritage and their families…. I do much of this is simply by taking the initiative, being intentional and planning by writing and accomplishing compelling goals that are relationship based…

Leaving a Legacy of Leadership

Who does not want to leave a positive legacy!
We want to leave a heritage to my family, friends, church and community at large.

Think about your personal leadership, through which you leave us a legacy to those behind you. See life as a chance to identify your purpose, position, passion, and posture.

What shapes you?  Intentions?  Motives?  Opinions?  Thoughts?  Responses?  What shapes your words, attitudes, deeds, reactions, and more?

So what is leadership, do you have it?
How do you get it?
What are you leaving behind now?
What do you want to leave behind?
What will change in order for you to do the above?
How do you get there from here?

To impress or to influence…
would you rather impress someone or truly have an influence in their life?  Impressions are on the surface, therefore, are often superficial.
Influence on the other hand, is often real, honest, and requires far more ability.
Influence necessitates communication with people and the cessation of self absorption.

Your life’s lessons…
Many of our life’s lessons are made up from our experiences, relationships, and mistakes. Have you been honest with your fears, failures, frustrations, and feelings?

The above serve to shape your life’s message. That life’s message consists of a spiritual component, your life’s lessons, your life’s passions, and indeed, your life’s mission. Most of what we call failure can be transformed to tangible lessons we can share with those we have relationships with; pain transformed to purpose and passion.

Every leader has 5 components that define him or her.

1. Let’s talk about your POSITION…
Are you in a position to be credible, vulnerable, real, and genuine?
Are you believable, touchable, straight up, humane, and do you have integrity?

2.  Every leader must have his PURPOSE.
People are the priority.
Are you able to connect with people are you a relationship builder?
Do you serve and meet needs?
Do you truly love other people?
Can you allow love to define your purpose and thereby your leadership legacy?

3. The third element of leadership is your POSTURE.
Do you live in a posture of being open, teachable, and always learning?  Are you able to lose preconceived notions ideas and attitudes?  You walk in the Spirit and live in the art of possibility in your day-to-day living?

4. One last element is your PASSION.
Passions define leadership.
What are you passionate about?  Are you a spokesperson for your passions?  What causes, groups of people, or issues do you champion?

5. Your Mission in life.
Do you want to leave a legacy of love for those around you?
Then have quality relationships with people.  Be an example to follow.  Serve others.

Leaving a legacy of leadership also means the facing and overcoming of adversity.  How you deal with adversity defines you. Are you bitter, or better?
You will need faith to face your challenges. Then you can come through, as someone who can truly serve others and help them in their time of need.

A  LEADER–

• A leader knows where she is going, why she is going, and how to get there
• A leader knows no discouragement, presents no alibi
• A leader knows how to lead without being dictatorial; true leaders are humble
• A leader leads for the good of the most concerned, and not for personal gratification of his or her own ideas
• A leader looks for the best in those he or she serves
• A leader marches with a group, and interprets correctly the signs of the pathway that leads to success
• A leader has his or her head in the clouds, but his or her feet on the ground
• A true leader considers leadership as an opportunity for service
• A leader is one who has not sought the high places, but who’s been drafted into service because of his or her ability and willingness to serve
• A leader listens, communicates, and cares
• A leader has courageous conversations
• A leader manages time, money, resources and is a good steward
• A leader washes dishes, cleans the bathrooms, and does what’s needed
• A leader does not look for, nor require, kudos

In conclusion, we all need to–
Find our voice and use it toward our life’s passions, purpose, posture, and position to leave a legacy of leadership. Find your voice and your gifts, and use your voice and your gifts. Lastly, help others find their voice and their gifts, so they too may leave a lasting legacy of leadership and a heritage of love.

20 Steps to Compelling Goals

20 Steps to Compelling Goals

1. Have SMART goals
2. Have strategies that work– Make sure your goals are workable, realistic, and actionable.
3. Have good implementation—follow through and be methodical, sequential and incremental.  Start small and do not despise the day of small beginnings.
4. Accountability—be accountable to trusted advisors and mentors and those more experienced.  Coach and mentor others as well.  Hold yourself and others accountable to your goals.
5. Minimize distraction—focus on what’s important—keep the main thing the main thing
6. Commit to your goals and plans—daily review your goals and adjust as needed
7. Communicate your goals, with all stakeholders and family members—don’t do this in a corner.
8. Post written goals publicly—be very public and very accountable and very up front with  goals
9. Get family buy in and immediately—kid buying in and commitment to everyone involved.  Share what you have in mind with others who play a role in the plans success and achievement.
10. 10. Have daily, weekly, monthly meetings to review goals and progress
11. Develop reasonable implementation schedule and stick to it—calendarize!
12. Do your plans, see what happens, adjust as needed, and keep in touch with those who can help you stay on track.  Accountability works great!
13. Evaluate—revisit current goals and paradigms and find what works and what doesn’t.  Implement change immediately.  If it works.  Do not fix it.
14. Think out of the box—creatively brainstorm. Be fearless and try new things.  Get feedback from trusted advisors and mentors.
15. Go away—go somewhere way from all distraction and develop a compelling parenting plan.
16. Create a culture of accountability, celebration and clarity—celebrate achievement by awarding team and individual accomplishment.  Give public and private encouragement and praise. reward achievement
17. Communicate expectations—have courageous conversations and be clear on expectations. Communicate, communicate, and communicate.
18. Leverage your time and manager prime times of the day—the times where energy is the highest and most focused.
19. Just do it—plan the work and work the plan. Commit to high performance.  Kill procrastination and perfectionism.  Keep a sense of humor.  Learn to grow and change.  It back in action and get involved.
20. Dream it, write it down, and just do it— rediscover your passion, mission and purpose today.  You have a choice, time, resources, and ability.  Now it’s up to you.

Life on Purpose/10 Goal Setting Tips

If you want something, you have to do something. The key is to get going.

1. Set a goal. This is harder that it seems. Generally, we have an idea of what we’d like—to be more successful, healthier, and happier—but we stop there. Vague desires aren’t goals, they’re dreams. Remember you can’t reach a goal you have not set yet.
2. Understand and accept the tradeoffs. Every goal has unpleasant aspects. Identify the good things—“I want to make more money,” and the less good—“I have to work harder or smarter.” Understand the downsides, and accept them as necessary to the process.
3. Commit to your goal. Being ambivalent is disastrous. Success does not come from—or to—which-washy people.
4. Set a deadline. Deadlines give goals a framework for action. You can’t reach a goal without a meaningful deadline.
5. Commit to the deadline. Commitment is critical for making improvement. Make your deadline mean something.
6. Tell people. Make your goal tangible by sharing it with others. Say it out loud and put it on paper.
7. Outline intermediate steps. Things don’t go from here to there without passing through some middle territory. It’s easier to take many small steps than one big leap.
8. Get help. Partner up. Since we have to do things that are new to us, we’re inexperienced. Often, it’s best to get professional help, but even friends or colleagues can assist. On your journey to your new goal, you don’t have to make the trip alone.
9. Take action. Soon! Your resolve can slip—and then time goes by. Take the first step now. The sooner you do, the more likely you are to achieve your ultimate goal.
10. Commit again. And again. For improvements to occur, you have to embrace them over and over. Take it step by step—but keep moving forward—and I year from now, you’ll find you’ve moved from here to ther.

Thanks to Dr. Richard Borough

The 3 Compelling “C’s” of Awesome Parenting

1. Compelling Communication–Speak and communicate, talk and listen, and keep open lines of communication with your family– make time to have focused attention, eye contact,  and appropriate physical touch as you connect with your kids.
2. Compelling Family Culture--Develop a culture of “togetherness” as you accept, honor, and respect each family member for their unique contributions.  Practice unconditional love as you learn to accept one another and take appropriate pride in your own family identity.
3. Compelling Relationships–Make quality of relationships the most important priority in your family life.  Make sure you manage, nurture, and cherish your family relationships as they really are the most important part of life.  Give them the time, resources, and effort they deserve.

Expert Parenting– 40 ways to really love your kids

The National Down Syndrome Congress Conference was an awesome experience and  I was honored to meet such great parents. Parents are the experts and  really know what works in the raising of  great kids. Here are 40 ways to enhance your parenting skills from some of the best parents on Earth…

We surveyed all the parents in attendance of my conference session entitled 5 Secrets of Effective Parents and found the following 40 parental best practices:

1. patience– this was #1. by 10 to one.
2. flexibility
3. sense of humor
4. having ans using good listening skills
5. being principled
6. being a creative
7. love and acceptance
8. creating less stress
9. prioritizing time
10. having a plan B.
11. having seeking mentors
12. understanding
13. encouragement
14. empathy
15. discipline
16. personal responsibility
17. personal self-care
18. being consistent
19. having a good support structure
20. being in the moment
21. acceptance
22. family activities
23. teaching
24. having boundaries
25. encouraging individuality
26. laugh or being silly
27. much prayer
28. being  understanding
29. being supportive
30. having a good attitude
31. having good communication
32. loving God
33. staying  calm
34. being aware
35. having adaptable planning
36. avoiding conflict
37. unconditional love
38. quality time
39. studying your children
40. having a strong marriage

We have much to learn…pick 3 and get started today.

What are your strengths/weaknesses above?

How will you leverage each today?

If not you, who?

If not now, when?

Scott Hammond Introduction

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