TIME MANAGEMENT MADE EASY–THE 80/20 RULE

Time management—

We all possess valuable resources, but none is trickier or more valuable than time.  Managing your time is THE key skill set in managing your life.  Show me what you do with your time and I’ll show you what your value system is all about. When leveraging time you will utilize and expand on your core strength.  If you can manage your time well you can accomplish almost anything.  Using time incrementally, methodically, and strategically will help you stay on track and achieve your life priorities.

Personal productivity is only as limited as your proper use of time.  Wise use of time maximizes and leverages all resources and helps you achieve your goals, objectives, and priorities.  Good time management allows you to plan ahead and to use your purpose and passion with laser focus—nothing becomes impossible.  Your productivity, as you leverage your passion through good time management, increases exponentially resulting in compelling accomplishment.

“Plan your work, then work your plan” is a great axiom.  The “work your plan” part has to do with time management.  Planning is great, but is useless without execution.  Time management is all about the execution of your plans, goals, passions, and objectives.

The 80-20 rule is evidence of this…. The Peitro Principle states this: You accomplish about 80% of your results from 20% of your work. 20% of any group or team usually contributes to 80% of the work; this 80/20 notion is a fixed law in business, church, family or any part of life.

The 80/20 principle as applied to your workday is to find your personal “prime time” then leverage that time in the most productive way possible.  96 minutes is 20% of an 8 hour day. To schedule around your 20% “prime time”, where you are most productive and efficient. This is the key to leveraging time, productivity, and accomplishment. For most people their prime time is in the morning.  This is the time to get all of your core work accomplished.  This key time is to be secured and set aside as the valuable commodity it truly is. Prime work time should be scheduled on a daily basis and should have compelling content at its core. Planning, goal setting, reviewing, communicating, executing initiatives, key meetings, key document creation, and much more are all the key elements of utilizing your prime time window.

In our daily Prime time we should focus on activities that—

1. Contribute to our customer,  family, stakeholders success and satisfaction
2. Booster personal productivity and performance
3. Support your family or organization’s strategic vision and goals

Time management tips—

1. Know and use your calendar or Daytimer
2. Prioritize demands on your time
3. Keep your priority list in front of you
4. Keep checking your progress with time management.
5. Stockpile work or questions, and to schedule says its time work on them.  Only work on things in your scheduled to do so.
6. Seek support when you need it— delegate
7. Develop techniques that help you when in a unique situation
8. Pick a morning or an evening to work when no one is around and get organized.  Order creates less stress and helps focus
9. Spend a few minutes at the end of the day putting everything in its home base and getting ready for the next day.  Remember… trash it, act on it, refer it, or file it away.

10.  Keep yourself motivated.

The idea here is to have a balanced life. This begins with healthy relationships and healthy personal spirit.  Living your life in balance and alignment starts with living your priorities.  The peace and congruity that results is compelling.  A life lived well by living your priorities and being able to have fun energizes you and gives a deep sense of satisfaction.

You know you’re on the right track when—

1. Your customers, boss, family and peers praise your accomplishments.
2. You meet your sales, personal, or family goals and have a positive performance
3. You are often considered for additional responsibility and special projects.
4. You feel good about your work and family and are energized by them.

The Covey idea of sharpening your saw and resting so you can work more efficiently is the key.  A life lived in balance with family, work, community, friendships, and personal fulfillment is truly a productive life.

It all starts at time management, personal discipline, and self-control.  Just do it.

Time management is—

The definition of Time management is a set of skills, tools, and systems that work together to help you get more value out of your time and leverage it to accomplish what you want.

SCOTT HAMMOND .